Management Administrative Assistant [Morocco]

 

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Announcement Number:

Rabat-2023-24

Hiring Agency:

Embassy Rabat

Position Title:

Management Administrative Assistant ((for USEFMs ONLY))

Open Period:

08/18/2023 - 09/04/2023

Format MM/DD/YYYY

Vacancy Time Zone:

GMT+1

Series/Grade:

FP - 0120 7

Salary:

USD $49,258 - USD $72,337 /Per Year

Work Schedule:

Full-time - Full-time: 40 hours per week

Promotion Potential:

FP-7

Duty Location(s):

1 Vacancy in

Rabat, MO

Telework Eligible:

No

For More Info:

HR Section

000-000-0000

HRatPost@state.gov

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - grade level is FP-07. Actual FP salary determined by Washington, D.C.

• U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required:

Secret/Confidential Clearance

Appointment Type

Temporary

Appointment Type Details:

• Definite not to Exceed 5 years

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Embassy in Rabat is seeking eligible and qualified applicants for the position of Administrative Assistant (Management Section).

The work schedule for this position is:

• Full Time (40 of hours per week)

Start date: This position is available now. Candidate must be able to begin working within a reasonable period of time 2-3 weeks of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Travel Required:

Not Required

Duties

The incumbent performs administrative duties for the Management Counselor pertaining to a multitude of core Management administrative functions. S/he will assist in managing special projects including VIP, major events planning, and drafting projects as required. The incumbent will need to work independently and possess strong communication organizational skills. S/he is supervised by the Management Counselor.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum two years of professional experience, including but not limited to administration, office management, customer service, or program management.

Job Knowledge:

A thorough knowledge of office management policies, procedures and principles is required. A good knowledge of principles of project management, analysis, and reporting. Must be proficient in Microsoft Office.

Education Requirements:

Completion of at least two years of college or university studies is required. Relevant experience in lieu of education will be considered.

Evaluations:

LANGUAGE: Fluency in written/spoken /reading English is required. (This will be tested)

SKILLS AND ABILITIES:

• Must be able to analyze specific issues and formulate conclusions and recommendations.
• Must be able to work in a high stress, fast-paced work environment.
• Excellent interpersonal and communication skills, good briefing and writing skills. Ability to draft and edit material for correspondence and publication required.
• Proficiency in project management, including short-term and long-term projects. Ability to work at a high-level with work disruptions and follow an untraditional schedule.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the final offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*

• AEFM / USEFM

• FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:

• Completion of minimum 2 years of university or documents supporting relevant experience
• Language Scores (if available)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• Letter(s) of recommendation (if available)
• Travel Orders

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Rabat, Morocco.

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